There are so many things being thrown at you at the beginning of the wedding planning process. That’s why we teamed up with three of our favorite venue managers in Austin to ask them things that they wish engaged couples knew – the good, the bad, and the ugly! Keep reading to be in the know and educated when it comes to wedding venues as you start your search.
When searching for a venue, what do you think is most important?
There are so many things to consider when you are venue searching, but here are our top picks:
What types of couples are your favorites? Your “ideal” client?
At The Wayback, couples who prioritize a “family” feel to their event with a touch of exclusivity. When you have your wedding at The Wayback you get private access to the whole property. Perfect for those destination-to-Austin weddings with a smaller guest count!
For the Grand Lady – they want to be involved in your planning process! Their favorite couples are like friends to them. They trust the venue team to take care of their wedding day and aren’t afraid to reach out if they have questions.
With Cactus Moon Lodge a couple that is more concerned about the mood, environment, and intimate feel of their wedding day over the little aesthetic details. They really put their heart into the venue and the idea of hosting a full wedding weekend.
How far in advance do you see your venue booking for saturday dates?
This was a fun question! All of our venue managers gave different answers here, but here is the breakdown:
Are there any venue policies you get pushback on often and why are they important?
Each venue has different policies and requirements! Here are the most common policies from the venues we interviewed (and across the Austin market) and the reasoning behind those requirements:
What advice can you give to a couple who is just starting the venue search process?
Of all three venues that we interviewed all of them said the same thing right off the bat: Hire a wedding planner!! Here’s a few reasons they gave for this:
Is there anything you wish couples knew about the planning process that would make their lives easier?
Other than hiring a planner, here is what they said:
What is the advantage of booking vendors off of your preferred list?
To reiterate what was mentioned above, venues don’t get any sort of compensation or kick-back when they put together a preferred vendor list. PVLs (for short) are only made with your success in mind! These vendors know the venue inside and out. They know the venue policies, what works and what doesn’t, the quirks of the venue property, and they have been vetted! You are always safe hiring a vendor off of a venue (or planner’s) preferred list.
Venue managers – what do they do?
Venue managers are not wedding coordinators! Their main responsibility is to make sure the property is respected, the venue policies are followed, and ultimately to be a resource for your vendors so they are supported and you don’t have to worry about any venue needs or questions. Venue managers are hands on – they often help with a lot of the setup and strike, including putting out inventory, restocking bathrooms, checking in with vendors, etc.
How can couples make sure they stay within venue rules?
Number one answer here? Read your contract! And hire a planner or coordinator whose job it is to help you stay within venue policies. We want you to get your security deposit back!
Thank you so much to the following venue professionals who took the time to answer our questions and gave us incredible answers on how to help engaged couples navigate the venue booking process!
We love our beautiful, urban Austin, but also truly appreciate a little escape to the Texas Hill Country where it’s quieter, the air is fresh and time slows. The Wayback is a casual boutique hotel 15 minutes west of downtown. Our style here is friendly, comfortable and classic. Surrounded by hills and a big Texas sky, The Wayback is a place to feel the breeze, be carefree and linger. With eight classic cottages and a cafe that serves the best of local food, this venue is perfect for an intimate full weekend wedding experience.
The Grand Lady is a boutique wedding and event venue full of history. The proud feature of the property, the historic mansion lovingly dubbed “The Grand Lady,” was built in 1881 as a wedding gift to William Wallace Walton and his wife from her father. Originally located in Bartlett, Texas, the Grand Lady later moved to her current home in Manor, Texas just 14 miles east of Austin, where she now rests on nearly 20 acres of land alongside a beautifully modern reception space abundant with natural light and a glass back wall. The grand lady’s welcoming and historic space will provide the purposeful organization and elegant details you have been looking for in a venue.
Cactus Moon Lodge is a Texas Hill Country boutique style lodge, retreat, vacation rental and event venue. It’s proximity to Austin and exclusive, intimate and unique feel make this space the perfect setting for a full weekend wedding celebration. Their resort style lodge and venue is situated on twenty acres and has over eight casitas for onsite lodging with a pool that overlooks the hill country and a deck for out-of-this-world stargazing.
Owner & Head Planner
Plan On It Events & Design
Still feel like the venue search is too much to handle? We’ve got you covered! We know the pressures that planning your wedding can produce. That’s why, at Plan On It Events & Design, we take on the responsibilities with organization and clarity so you can experience less stress. Put it all on us so you can enjoy the planning process and the wedding that you’re throwing!
Contact us today so we can help you get planning started the right way.
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